DJPR - Probity Advisor
Company Name:
Victorian Department of Jobs, Precincts and Regions (DJPR)
Industry:
State Government
Project:
Probity Advisor for the Commonwealth Games Interim Project Management Office
Project Completed:
01/06/2022 - Current
Engagement Summary:
DJPR required an experienced Probity Advisor to support the procurement process for the engagement of a services provider to support establishment of the Project Management Office for the Victorian Commonwealth Games. The probity advisor was required to oversee the project team’s procurement event to ensure that a supplier is engaged through an open, equitable and transparent process. This includes:
- Review, from a probity perspective, of go to market documentation such as the Invitation to Supply (ITS) documentation
- Attend meetings, interviews, presentations or negotiations when required, to ensure appropriate meeting protocols and established procedures are followed
- Ensuring evaluation is conducted in accordance with the evaluation methodology and the DJPR procurement policy
- Advise on compliance with VGPB policy and any other government procurement policies with respect to probity
- Delivery of a probity report to the business unit
- Resourcing to support this requirement is expected to provide a review and response within 24 hours
Services Provided:
Procurement Co successfully delivered the activities required under this engagement, including:
- Review of background material – Procurement Co undertook desktop review of background information to establish a context for preliminary discussions with DJPR
- Development of a Probity Plan to outline the probity governance for the project
- Review of tender documents, Market Engagement Strategy (procurement plan) and evaluation plan
- Attend evaluation meetings and any tenderer presentations / meetings to confirm adherence to the evaluation plan and final selection process
- Provide ad-hoc probity advice to address any probity concerns as they arose
- Review of Evaluation Report / Recommendation Report and develop and provided a Probity Report for the project
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